External Funds

Published on 15/07/2022 17:18
  • 31

External Funds

KAKENHI(Grant-in-Aid for Scientific Research)

Annual Schedule of KAKENHI

First year
Late February Notification of screening results
Early April Offer of grant, acceptance of grant application (e-Rad)
Early June Grant decision
December~ Application for carry-over (grant only)
February Deliveries are due by the end of February(grant only)
After 2nd year
Early April Offer of grants for funded proposals only, acceptance of grant applications (e-Rad)
May Research Report
June Grant decision
December~ Application for carry-over (grant only)
February Deliveries are due by the end of February(grant only)
Final year
Early April Offer of grants for funded proposals only, acceptance of grant applications (e-Rad)
May Research Report
June Grant decision
February Deliveries are due by the end of February

Points to keep in mind when using KAKENHI

Common

  • Items that take a long time to deliver or are expensive should be purchased early (may not be ready by the end of the fiscal year)
  • Annual conference membership fees can now be paid with KAKENHI.
  • Deadline for submission of foreign remittances is early March.

SG : Series of Single-year Grants

  • In principle, part-time expenses will be paid up to February (March expenses will be transferred to a separate budget).
  • . Contracts that extend across fiscal years (e.g., maintenance contracts) can be spent only for the fiscal year in question.
  • Delivery must be completed by the end of February.

MF : Multi-year Fund

  • Delivery must be completed by the end of February for the final year (delivery by the end of March for non-final year)
  • Personnel expenses paid from other budgets cannot be paid from the Multi-year Fund only at the end of the fiscal year.
  • It is not possible to transfer personnel expenses paid from other budgets to the fund only at the end of the fiscal year.
  • Contracts that extend across fiscal years (e.g., maintenance contracts) may only be spent for the fiscal year in question if it is the final year of the research period.

Reference Materials

Grant-in-Aid Handbook (for Researchers)
RIKEN External Funding Office HP Frequently Asked Questions on KAKENHI(Japanese only)
External Funds Personnel Cost Expenditure Manual
Timesheet System User Manual supplement( for employees who are paid with external funding)→See the bottom

Other external funds

About expense items Example ーJSTー

direct cost
cost of goods Research equipment, fixtures, prototypes, software (off-the-shelf), books, research reagents, materials, consumables, etc.
travel expenses Travel expenses for research personnel and research participants as described in the research plan, travel expenses for invitees
personnel expenses and gratuities Personnel expenses for researchers, etc. (excluding research staff*) employed for this research personnel expenses, staffing expenses, honoraria for lecture requests, etc.
※In principle, personnel expenses may be charged to the Principal Investigator only when certain requirements are met. Personnel expenses may be paid only when certain requirements are met.
others In addition to the above, expenses for conducting this research
(e.g.) Expenses for publication of research results (article submission fees, reprinting expenses, website creation expenses, etc.) conference expenses, transportation expenses, equipment leasing expenses, equipment repair expenses, printing expenses, subcontracting expenses (software subcontracting production expenses, inspection work expenses, etc.), software outsourcing expenses (software outsourcing production expenses, inspection expenses, etc.), software license fees, expenses for license fees, expenses related to non-research work on behalf of the company, and consumption tax equivalent on non-taxable transactions, etc.

Manuals related to personnel expense

Adopting organization or project name Extenal Funds Office
JST gaibushikin-jst@riken.jp
AMED gaibushikin-amed@riken.jp
NEDO gaibushikin-nedo@ml.riken.jp

Timesheet System User Manual supplement_e.pdf